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Expenses

Record expenses

Log one-off business costs like supplies, repairs or meals, attach receipts, and find or export your expense history.

Overview

Use expenses to log one-off business costs such as supplies, equipment repairs or meals. You can attach a receipt photo and keep a searchable history of your spending. You'll find them under Expenses → All expenses.

Record a new expense

  1. Go to Expenses → All expenses.
  2. Tap Create expense in the top right.
  3. Enter the amount, description, category and date. For example, enter "Hairdryer repair" in the Repairs category.
  4. Upload a photo of the receipt, if you have one.
  5. Add any notes you need for tax or accounting.
  6. Save the expense.

For costs that repeat, such as rent, see Expense templates.

Find an expense

  1. Go to Expenses → All expenses.
  2. Type in the search box to find an expense by its description or notes.
  3. To narrow the list, tap Show filters and filter by date range, category or amount.
  4. Use the view controls to switch between table, card and list views.

Edit an expense

  1. In All expenses, tap the expense's description to open its details page.
  2. Make your changes and save.

Download expenses

  1. To export everything, tap Download all.
  2. To export only some expenses, select them, then choose Download selected.

For spending totals by period, see Expense reports.

Delete expenses

  1. In All expenses, select the expenses you want to remove.
  2. Open the more actions menu and choose Delete selected.
  3. Confirm when asked.

FAQs

Can I change an expense after I've saved it?

Yes. Tap the expense's description to open its details page and edit it there.

How do I group expenses by type?

Use categories. Set them up in expense settings first, then choose a category when you record each expense. See Expense categories.

What kind of receipt can I upload?

You can upload a receipt photo. It shows as a thumbnail next to the expense in your list.

How do I see expenses from a certain month?

Tap Show filters and use the Date or Created between options to set your date range.

Can I get a deleted expense back?

No. Deleting is permanent, which is why Bookit asks you to confirm first.

Last updated 1 October 2026

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